Wisdsol Edu Pro
Unified User Manual – All Roles & Modules

1. Introduction

Wisdsol Edu Pro is a comprehensive, web‑based school management system designed for administrators, teachers, students, accountants, and parents. This unified manual covers every module, dashboard, and feature – from taking attendance and entering grades to managing finances and tracking child progress.

2. System Requirements & Getting Started

Access: Use any modern browser (Chrome, Firefox, Edge, Safari). Internet connection required.

• Click Login (top‑right or sidebar).
• Enter your username and password. First login? You will be asked to change your password.

3. User Roles & Permissions

4. Dashboards

4.1 Admin Dashboard

Overview of key metrics: total students/teachers, recent payments, attendance summary, pending tasks, and quick links to manage users, academics, and finance.

4.2 Teacher Dashboard

The command centre for daily teaching activities – fully detailed in section 6.6.1. Includes stats cards, profile card, subjects table with action buttons, recent grades, recent clock‑ins, quick actions, and today’s schedule.

4.3 Student Dashboard

Personalised view: enrolled subjects, pending assignments, recent grades, attendance summary, and upcoming events.

4.4 Accountant Dashboard

Daily collections, recent expenses, fee payment alerts, and summary charts for cash flow and receivables.

4.5 Parent Dashboard

Shows all linked children with quick‑view cards: name, class, attendance percentage, recent grade, and a button to access full profile. Also displays school announcements and upcoming deadlines.

5. Global Navigation

5.1 Top Navigation Bar

• Sidebar toggle (mobile only) – opens/closes the sidebar.
• User dropdown – shows your initials. Click to access Profile, Notifications, Change password, Logout. Parents also see a direct link to the main dashboard.

5.2 Sidebar Menu

Role‑adaptive, expandable sections (chevron). Icons and red badges (unread notifications). On desktop it’s fixed; on mobile it slides in.

6. Modules & Features (Detailed)

6.1 Profile Management

All roles Parent

Path: Sidebar → My Profile (or dropdown → Profile).

• View personal details, upload photo, edit contact info.
• Change password via dedicated link.

6.2 Notifications

All roles

Path: Sidebar → Notifications.

• System alerts, assignment deadlines, payment reminders, parent‑specific messages.
• Unread count badge on sidebar and navbar dropdown (updates every 30 seconds).

6.3 Student Management

Admin Accountant

Path: Sidebar → Students (dropdown).

• View Students – list with filters (class, section, status).
• Add Student – register, assign class, guardian details.
• Documents – upload & manage student files.
• Report – academic & attendance reports.

6.4 Teacher Management

Admin only

Path: Sidebar → Teachers (dropdown).

• View Teachers – list with subjects/classes.
• Add Teacher – create account, assign subjects.

6.5 Academics Portal

6.5.1 Academic Dashboard

Shows key academic metrics and recent activities (grade updates, upcoming exams).

6.5.2 Classes & Sections

Admin Teacher (view) Parent (view)

Manage classes (e.g., Grade 9, Form 3) and sections (A, B, C). Admin can add/edit; teachers see assigned classes.

6.5.3 Subjects

Admin Teacher (view)

Create, edit, assign subjects to classes. Each subject has name, code, credit hours, category.

6.5.4 Terms

Admin

Define academic terms (Term 1, 2, 3) with start/end dates and active status.

6.5.5 Grades

Teacher Admin (full) Student/Parent (view)

Teachers enter scores per class/subject/term; system calculates percentages and letter grades (A–F). Colour‑coded badges: A B C D F.

6.5.6 Reports

Admin Teacher Parent (view)

Generate report cards (PDF/Excel), class performance summaries, and exportable analytics.

6.5.7 Admin Tools (Academics)

Add Class, Add Section, Add Subject, Add Term, Academic Years dashboard.

6.5.8 Teacher Tools (Academics)

Enter Grades, My Subjects, My Classes – directly linked from sidebar.

6.5.9 Parent View in Academics

Through My Children, parents see subjects, grades per term, attendance, and can download report cards.

6.6 Teacher Tasks – Deep Dive

6.6.1 Teacher Dashboard (Real‑world view)

From the dashboard, teachers can:

• See stats, profile card (name, ID, department, email, phone).
• Access subjects table with inline (Take Attendance) and (Add Grade).
• View recent grades (student, subject, score, grade badge).
• See recent clock‑ins (personal attendance).
• Use six quick action buttons.
• Check today’s schedule (four periods, hover effect).

6.6.2 Subjects & Classes

Path: teachers:teacher_subjects / teachers:teacher_classes. Lists all assigned teaching duties with schedule and action buttons.

6.6.3 Grade Management

Path: teachers:grade_create. Select class, subject, term; enter scores per student; automatic grade calculation.

6.6.4 Attendance (Student & Personal)

Take student attendance: teachers:take_attendance – mark present/absent for a specific class.
Personal attendance: teachers:teacher_attendance – view clock‑in history.

6.6.5 Quick Actions

Six buttons: Take Attendance, Record Grades, My Subjects, My Classes, My Attendance, Profile Settings.

6.6.6 Today's Schedule

Displays current day’s timetable. Hover for effect; clickable (future).

6.7 Assignments & Question Bank

Teacher Student (view) Parent (view)

Teachers create assignments, set due dates, attach files; maintain reusable question bank; analytics on submissions. Students view pending/completed assignments; parents view via child profile.

6.8 Attendance & ID Cards

Admin Teacher Parent (view)

Full attendance suite: take attendance, reports, clock‑in, ID card management (admin). Parents see children’s attendance summary.

6.9 Finance

Admin Accountant

Fee structure, daily collections, fee payments, expenses, income, payroll, financial dashboard, discounts & scholarships, debtors list, import legacy data.

6.10 Daily Fees Collection

Admin Accountant

Quick payment entry, calendar view, bulk CSV upload, reports, fee types management.

6.11 Accounting (Double‑entry)

Admin Accountant

Chart of Accounts, journal entries, general ledger, trial balance, balance sheet, income statement, CSV import.

6.12 Landing Page Editor (Admin only)

WYSIWYG editor for public‑facing school website. Edit hero, features, gallery, statistics; preview before publishing.

6.13 Messages & Email Templates

Admin Accountant (view)

Create and send messages to individuals, classes, or all users; manage email templates; configure notification channels.

6.14 Parent Portal

6.14.1 Parent Dashboard

After login, parents see cards for each linked child: name, class, section, attendance percentage, recent grade, and a “View Profile” button. Also displays school announcements and upcoming deadlines.

6.14.2 My Children

Path: Sidebar → My Children (parents:children_list). Each child profile includes:

• Academic record: subjects, term grades, teacher comments.
• Attendance chart (monthly).
• Assignment tracker.
• Fee statements (if enabled).
• Downloadable report cards (PDF).

6.14.3 Parent Notifications

School‑to‑parent messages: absence alerts, exam schedules, fee reminders. Unread count badge.

6.14.4 Quick Actions for Parents

Sidebar quick actions: School Calendar, Download Reports, Contact Teacher (if enabled).

7. Using the System on Mobile Devices

Fully responsive. Tap the icon to open sidebar. Tables scroll horizontally; cards stack vertically. All quick actions remain tappable.

8. Troubleshooting & Tips

• Sidebar not opening? Enable JavaScript, refresh.
• Notification badge shows 0 but you have unread? Wait 30 seconds or refresh.
• Menu items missing? Check your role – contact admin.
• Teacher: cannot see a subject? Verify assignment with admin.
• Parent: child not visible? Ensure parent is linked via Admin → Student Management → edit student → guardian.
• Accountant: import fails? Use the provided CSV template.
• Always log out on shared devices; use strong passwords.

9. Support & Contact